Teledyne Technologies

Administrative Support 5

Job Locations US-CA-Torrance
Requisition ID
Company Name
Teledyne Reynolds
1st Shift - Morning
Citizenship/Visa Requirement
US Citizen/US National/Perm Resident/ Asylee/Refugee

Company Overview

Teledyne Reynolds (a business unit of Teledyne Defense Electronics, LLC) has over 60 years of heritage supplying the highest quality, high voltage interconnect solutions to the most demanding of applications in the Military/Defense, High-end Industrial, Medical, Energy and Space industries.


We are looking for a dynamic individual to join our team!


We are truly Everywhereyoulook


Position Summary and Responsibilities

Provides factory support in review of hardware build documentation associated with manufactured of products furnished to customers. The scope of review includes both internal and supplier-furnished documentation for material traceability records on deliverable products.  Ensure traceability records furnished to customers on products manufactured are complete and accurate. Properly file records both hardcopy and/or electronically for record retention and future reference. Interface with internal and external organizations to resolve documentation issues. May be assigned to various functional areas of the company. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. May work

on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments. 


Essential Duties and Responsibilities include the following. Other duties may be assigned.


  • Read and review various supplier furnished documentation (e.g. certifications, raw material data) and verify the information provided is complete and accurate.
  • Verify supplier furnished material meets purchase order requirements & drawing based on information provided and written.
  • Verifies the specification invoked on purchase order, Engineering Drawing and quality documentation matches same specification on supplier certification.
  • Verifies material traceability data record between distributor and its supplier can be reconciled including material quantity and assigned batch lots.
  • Verifies that there are no typographical or data entry errors affecting material traceability data integrity as it relates to furnished material certification and raw material records (e.g. batch lot numbers) and making sure the alpha and/or numeric numbers are correct and properly transposed.
  • Review production hardware documentation such as route sheet, Bill of Material (BOM) and related Engineering drawings to prepare material traceability records and forms against production work orders.
  • Interface with suppliers and internal purchasing personnel to resolve supplier-furnished traceability documentation and obtain required and updated records.
  • Verify supplier furnished records are legible and can legibly be reproduced.
  • File both hardcopy and electronically material traceability records for future reference.
  • Communicate verbally and in writing completion status of hardware traceability records to various internal organizations/disciplines and have a process to track progress.
  • Complete customer-directed traceability record forms (e.g. Certification Review Checklist) as required to fulfill contractual requirements.
  • Interface with Inspection personnel on documentation issues related to product traceability records and resolve errors and concerns.
  • Ensure traceability records are completed in a timely fashion and in sync with production schedules to preclude shipment delays.
  • Will be required to walk on factory floor and conduct research and find records necessary to complete material traceability forms.
  • Interface with outside calibration service providers on equipment maintenance and schedule of equipment pickup and/or in-house calibration performance.
  • Prepare equipment calibration recall reports for equipment maintenance using existing database.
  • Coordinate with factory personnel in the collection and staging of factory tools and equipment planned for calibration recall.
  • Update equipment calibration database on equipment calibration status and file calibration records and certifications.
  • Organizes and maintains file system, and files correspondence and other records.
  • Responsible for confidential and time sensitive material.
  • Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports.


  • High School diploma
  • 5 to 10 years of experience clerical accounting and documentation review functions and familiarity in production documentation and planning documents a plus
  • Excellent communication skill in both oral and written
  • Detail orientated and pays great attention to record keeping and managing numbers and accurate data entry data skill for recording data into material traceability forms.
  • Files records in a timely manner both in hardcopy and electronically for accessibility to personnel needs.
  • Receptive to learning new skills and able to multitask effectively and manage prioritize through good task organization.
  • Meets project/task deadlines to support contractual and company business objectives.
  • Experience and knowledgeable in reviewing purchase orders, supplier furnished documentation (e.g. certification, material traceability) and hardware documentation used during the course of manufacturing a product, preferred.
  • Material planning experience a plus to compliment record keeping and documentation review skills.


    US Person for access to ITAR-Controlled Technical Data

Citizenship Requirements

Due to the type of work at the facility and certain access restrictions, successful applicants must be a "U.S. Person" (US citizens, US nationals, lawful permanent residents, asylees or refugees).


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